Frequently asked questions

Scheduling software increases team productivity by providing capabilities for sharing information in real time, planning company jobs and projects, and reducing costs associated with time inefficiencies and scheduling errors.

You can find details on specific functions and features that Visual Planning offers in our main features and solutions pages.

Yes, it’s recommended that you customize your scheduling software to make it more efficient and tailor it to your unique project requirements for better organization.

In Visual Planning almost all aspects are customizable, from data structure to work processes, rules, views and displays, KPIs, reports and user rights.

Visual Planning offers you flexibility of a cloud-based solution, mobility through our VPGO app available on Android and iOS, and scalability for business growth. It enables you to save time with real-time updates, views designed to meet your unique needs, various options to share and publish information, and automated rules that you can set up.

Top scheduling software such as Visual Planning provide you with tools to reduce scheduling errors, such as warnings for double bookings and overtime, options to find assign the right crew members to each task, ensure tasks are completed on time, and helps you identify bottlenecks and delays that may prevent you to execute goals as initially planned.

Scheduling software such as Visual Planning increases productivity by allowing you to master all steps from planning to execution and reporting in a single platform that is available to all staff members, in and outside of the office thanks to our mobile app.

Teams get more productive as they understand how they can better allocate staff and resource during project planning and avoid unforeseen events that affect deadlines.

The right scheduling software should scale with your business. As your business evolves, the work processes can change to facilitate work within bigger teams, address specific needs of each group in a more refined manner and software should be flexible enough to follow suits.

Visual Planning offers the largest options for scalability and customizations on the market, so that your resource planning software can grow with you.

Several industries can benefit scheduling software including:

• Field Service and Utilities
• Construction
• Manufacturing and Industrial Maintenance
• Medical and Pharmaceuticals
• Telecoms
• Energy
• Railroads and Railway, Public Transportation
• Trucking and Fleets
• Training Services
• Event Planning
• Government agencies

Scheduling software such as Visual Planning can help you avoid employee workload nightmares by providing a solution to plan sufficiently in advance, plan worst-case scenarios, allocate tasks to specific people, and re-assign tasks to on-call staff when you need coverage.

Visual Planning provides a real-time graph forecast of the incoming workload, with colored highlights for bottlenecks. This gives you insight on when teams can take additional work, and when you should expect to get more things done.

Scheduling software simplifies numerous business processes such as dispatch, staff scheduling, HR, billing, and payroll, which makes you more efficient and reduces cost overhead due to project management errors.

Visual Planning is priced per license, so costs vary depending on the number of users that will require access, and the type of access that they will need. Our standard license starts at 35 $ / month for our cloud offer, but some users may only need a mobile license at 15 $ / month (see our plans and pricing here).

We also offer consulting services to help you configure the application to create a perfectly tailored solution for your needs, as well as initial user training to get you started.

To get a better idea of your project costs based on your user pool and requirements, we do recommend that you check in with one of our team members and request a detailed quote.

Visual Planning is available as a cloud-based solution, which makes it easy to deploy, and is extremely cost effective for smaller teams. We rely on partners such as Google Cloud and OVH to offer you best-of-class hosting SLA, compliance and security. Our cloud offer is scalable, with options for dedicated servers, and mobile-friendly with the VPGO app fully enabled.

If you would rather keep software in house, Visual Planning can also be purchased to install on your own servers.

Visual Planning can be integrated with ERP such as SAP, billing and payroll tools, and any other pre-existing systems so that you don’t have to create double entries in multiple locations.

We provide a REST and SOAP API to enable developers to create their own custom integrations. Built-in import and export features also allows for easy transfer of data to office standards such as Microsoft Excel or CSV files and backend IT infrastructure such as MySQL, SQL Server or Oracle.

Visual Planning allows you to implement work processes, data retention policies and access rights that are compliant with the most recent regulations on personal data and privacy, such as EU GDPR. By using our cloud-based scheduling solutions, you harness the security expertise of our enterprise-grade partnered data centers, which hold SSAE 16 – SOC 2 and ISO 27000 compliance certifications.

Application servers are monitored by our personnel and daily back-up are performed to mitigate risks of data loss. Additionally, our headquarters in France hold ISO 9001 quality assurance certification.

Scheduling software helps you track costs associated with project budgets by tracking rates and working time for all project resources as well as unit costs for materials and equipment, lump sum costs, and the guaranteed maximum price.

Scheduling software better organizes your construction project by helping you fully define a project before it begins, determine the right timeframe for the entire project as well as granular timeframes for each individual task, assign necessary human and material resources, and identify every constraint and restriction that could affect deadlines.

Using Visual Planning, you can anticipate delays before suffering huge monetary losses from missed deadlines and last-minute changes.

Using Visual Planning, HR managers can generate ad-hoc reports and create key performance indicators for staff, managers and executives.

If you currently have payroll solution in place, Visual Planning scheduling software will integrate directly into current ERP or payroll software.

Visual Planning can be integrated using our SOAP or REST API and uses the following standard data exchange features: CSV, XLS, XLSX, MsAccess, MySQL, SQLserver, PostgreSQL, MariaDB, Oracle.

Visual Planning scheduling software gives HR managers a flexible, simple way to add or remove employees, view staff availability and plan for future staff capacity to keep business productivity running smoothly.

Employees can communicate tasks carried out by all team members, customize a schedule unique to the employee’s working hours, fill in timesheets and share schedule data through automated e-mails, web calendars that can be added in Ms Outlook or Google Calendars, text messages, and push notifications to the mobile app.

Employees can manage their own schedule based on their working hours, and a team can share and manage schedule data instantly using email, SMS, RSS feeds and calendar integration such as Outlook.